Current Job Openings
Bookeeper
Position Overview: This is a position that involves the basic accounting requirements of the congregation. Primary responsibilities include the accurate and timely payment of bills, accurate record keeping of expenses, and distribution of expenditure information to appropriate individuals and committees.
Designation: Full-time regular, negotiable 30-40 hours.
Reports to: Director of Business Ministry
Supervises: Volunteers as needed.
Key Accountabilities:
- Getting the monthly reports done in a timely manner in order for staff and leadership to have up-to-date information for planning and program use.
- Accuracy in daily processing, monitoring, and reporting.
- Monitor cash flow and bank accounts to ensure sufficient funds for payments.
- Pay bills, check requests, and reimbursements in a timely manner.
- Recording information in a detailed manner to help the end user identify the purpose of expenditures and the source of income.
Responsibilities
- Financial Records
- Maintain: check register; income spreadsheets; general ledger for the general and capital funds, dedicated, and memorial funds for both campuses; file of paid and unpaid invoices.
- Monitor all aspects of the general ledger for accuracy and make changes or adjust entries as needed.
- Maintain Excel spreadsheets for dedicated gifts and memorials, monthly income, capital funds (Fund Summary), Mental Health Connect (Fund Summary), and the checkbook.
- Prepare bank reconciliations each month and arrange for approval by the Business Administrator.
- Perform a monthly income reconciliation for each campus and the Capital fund using Excel spreadsheets and the database Giving and Accounting programs.
- Perform monthly account-closing procedures and transfers between funds (as needed.
- Prepare monthly income and expense reports and annual budget, income and expense reports.
- Prepare the financial section of the ELCA Parochial Report, if directed to do so.
- Track loan draws, spending, and balance (if any).
- Distribute monthly reports to all leadership, department heads, and the Finance Committee. Also distribute monthly reports to Weddings and Funerals ministry, Bethlehem Foundation, Music Series, Mental Health Connect, Starfish, Spirit Garage leaders, and, upon request, any other groups that have a dedicated account in the g/l.
- Banking
- Maintain bank records.
- Order checks as needed.
- Payment of Bills
- Maintain files of bills payable.
- Determine the accuracy of invoices and resolve discrepancies between expected amounts and corresponding invoices.
- Secure approval signatures for all payments and invoices.
- Seek explanation and resolution from vendors regarding unknown charges.
- Pay bills in a timely fashion to avoid finance charges and maximize interest earned.
- Compute and transmit payments to Minneapolis Area Synod.
- Transmit mission partner payments to various recipients. Included are payments specified by the Outreach Committee as part of their annual budget and distribution of donations from congregation members.
- Process credit card receipts, payments, and detailed journal entries.
- Monitor bills for invoiced sales tax and contact vendors for credits when possible. Issue Certificates of Tax Exemption to vendors as needed.
- Request and maintain W-9 forms and Certificates of Insurance from contractors, speakers, musicians, etc.
- Prepare and file 1099 and 1096 forms annually.
- Pay property taxes. Invoice the holder of the cell tower lease, Vertical Bridge Real Estate, for the annual property tax as specified in the agreement.
- Payroll
- Provide backup for completing payroll twice monthly and maintaining payroll records in the absence of the Business Administrator.
- Assist Business Administrator in completing Annual Workers Compensation audit, if requested.
- Reconcile and pay employee benefit-related vendor(s) (Portico).
- Meetings
- Attend the “All staff” meetings as scheduled.
- Meet with staff individually regarding invoices, credit cards, and miscellaneous matters, as needed.
- Attend Finance Committee meetings as needed.
- Attend Capital fund oversite meetings, as needed.
- Provide, as requested, updates on the status of various accounts to help leadership/staff prepare for meetings.
- Miscellaneous
- Prepare expense records for the periodic review or audit.
- Work with the Stewardship staff to resolve discrepancies in income figures.
- Process accountant’s mail and email promptly.
- Respond to congregant, vendor, and staff requests or emails in a timely manner (within 24 hours).
- Maintain necessary files and supplies.
- Perform other duties and responsibilities as determined in concert with the Business Administrator.
- Together with the Business Administrator manage the integration process of adding campuses or ministries, and making organizational changes, such as name & address changes.
- File for Property Tax Exemption as required by Hennepin County.
- Work with the Business Administrator, as needed, to prepare annual budget and reports.
- Foundation (dual reporting relationship to foundation chair for foundation duties): Serve as the accountant for the Bethlehem Lutheran Church Foundation.
- Attend the quarterly Board of Directors meeting.
- Maintain the Foundation check book and donor database, make deposits, write checks, and issue letters to check recipients.
- Prepare information for quarterly meetings and submit to volunteer Foundation accountant.
- Send monthly donor details to Foundation Board member who handles thank you notes and letters.
Qualifications
- A degree in accounting or finance, preferred.
- 3 – 5 years of work experience in the field. Experience in a non-profit is a plus, previous religious non-profit preferred.
- Ability to maintain confidentiality.
- Pass security & background check designed for someone who handles money.
- Willingness to help with additional jobs, outside of accounting, as needed.
- A pleasant and welcoming attitude to all members and guests to the church and church building.
Fund Development Specialist, MHC
Description: The role of Fund Development Specialist is to plan and oversee fundraising efforts for Mental Health Connect (MHC) in partnership with the Executive Director. The Fund Development Specialist performs activities that build and maintain sustainable revenue for Mental Health Connect (an affiliated non-profit housed within Bethlehem Lutheran Church Twin Cities).
Reports to: Mental Health Connect Executive Director
Hours: 15- 20 hours per week (flexible daytime hours as arranged by candidate and Executive Director, with occasional evening events and meetings as needed). Hourly position, FLSA non-exempt. $21-26/per hour DOQ. Some work from home available and some field work required, reliable transportation required.
Roles and Responsibilities
- Membership investment- Develop relationships with member Faith Communities. Establish and maintain a system for ongoing collection and tracking of funds from member Faith Communities
- Grants- search for grants that support MHC mission and operations. Assist with grant proposals and any grant required reporting.
- Individual contributions- Establish and maintain relationships with current and new MHC donors. Help to increase our individual donor base. Prepares reports on donor activity as requested
- Fundraising events– Lead and organizes one or 2 large events per year (e.g. Stories of Hope breakfast), along with small events as needed. Coordinate and train event volunteers.
- Fundraising Committee-Leads a fund-raising team of staff, Board members and volunteers that meets regularly to plan ongoing fundraising approaches.
Job Requirements
Education: Bachelor’s degree in a related field
Preferred:
- 3+ years of fundraising and philanthropy
- Strong organizational and multitasking skills
- Event Planning skills
- Prior experience in volunteer management, and outreach
Bethlehem Chorale and Men’s Choir Director – Minneapolis Campus
The Bethlehem Chorale and Men’s Choir Director will collaborate in the development and share in the leadership of the worship life and music ministry of Bethlehem Lutheran Church Twin Cities through these two choral ensembles. This is done in partnership with the Director of Music, the pastoral staff, and other team members so that those who participate in this community are fed in worship and experience delight and meaning in encountering God’s gift of music.
Reports to: Director of Music and Pastoral Staff
Collaborates with: Director of Music, Pastoral Staff, Music Ministry Staff Members
Hours: Part-Time
Compensation: Commensurate with hours and qualification level
Responsibilities
- Conducting the Bethlehem Chorale
- This includes the proper selection of anthems for the ensemble
- Care and upkeep of the choral library at the Minneapolis campus in coordination with the Director of Music.
- Actively seek out prospective new members to join the choir
- Lead and direct weekly rehearsals on Wednesday evenings during the program year (Sept-May)
- Lead and direct the choir during worship on Sundays (9am and 10:30am) as well as seasonal services (Thanksgiving Eve, Christmas Eve, Ash Wednesday, Maundy Thursday, Easter, Affirmation of Baptism, etc.)
- Secure substitute directors when absent from rehearsals or Sunday mornings.
- Conducting the Men’s Choir
- This includes the proper selection of anthems for the ensemble
- Care and upkeep of the choral library at the Minneapolis campus in coordination with the Director of Music.
- Actively seek out prospective new members to join the choir
- Lead and direct weekly rehearsals on Sunday mornings during the program year (Sept-May)
- Lead and direct the choir during worship (on average once a month and during seasonal services as preparation and time allows)
- Secure substitute directors when absent from rehearsals or Sunday mornings.
- Choral Anthem Accompaniments and Instrumentalists
- Coordinate with the Director of Music the guest instrumentalists that may be needed for certain anthems throughout the program year.
- Spiritual Care and Prayer
- Cultivate the faith formation of the Chorale and Men’s choir members through connecting the anthem texts to the scriptures for any given Sunday.
- Providing moments of prayer during weekly rehearsals so choir members can keep each other in their prayers throughout the week.
- Encourage fellowship moments to build community within the ensembles (i.e., Choir Picnic or after rehearsal gatherings)
- Other Responsibilities
- Provide input and feedback to the Director of Music regarding the budget needs of the ensemble.
- Work within the budget for each ensemble (includes octavo purchases and guest instrumentalists)
Evaluation
- This position shall be evaluated annually by the Director of Music and the Lead Pastor.